Outsourced accounting team for home service contractors.
You're making money. We show you where it's going
CPA-led. Contractor-specialized. Remote service nationwide.
You're great at the work. The financial side is a different story.
You started the business because you know how to do the job.
Most contractor owners I talk to could build, install, service, or maintain almost anything.
What they did not sign up for was categorizing transactions in QuickBooks, chasing down customer invoices, reconciling bank accounts, and scrambling to pull numbers together for their CPA every April.
Does any of this sound familiar?
Receipts piling up in the truck and the office.
Personal and business expenses mixed together in the credit card statements.
QuickBooks sitting open with half-categorized transactions.
No real way to tell which jobs made money last month.
A CPA who charges extra every year to untangle your books before filing.
You want to hire another crew member or buy another truck but aren't sure if you can afford it
Revenue is growing but cash always feels tight and you can't figure out why
Prophet Accounting is the outsourced accounting team built specifically for home service contractors.
We handle every piece of the financial back-office, so the numbers are always current, always accurate, and always ready for whatever decision you need to make.
Here’s what’s included when you work with us
We’re a complete financial back-office that specializes in home service businesses.
Transaction Categorization + Reconciliation
Your books tied out to reality, every month
Transaction categorization to the right accounts
Bank and credit card reconciliation monthly
Personal and business expenses separated
Month-end close on a timely cadence
AR, AP, and Payroll Coordination
Cash moving in and out without the chaos.
Invoice creation and payment tracking
Vendor bill entry and payment management
Payroll coordination with your provider
Crew labor tracked at the job level
Monthly Reporting + Year-End Handoff
Plain-English reports that tell you what's happening.
Monthly P&L, balance sheet, cash flow
Plain-English commentary on trends
Year-end tax-ready package to your CPA
Signs your books aren't telling you the truth
Most contractors don't realize their bookkeeping is failing them until something breaks. These are the signs it's already failing you.
You finished a big job and cannot actually tell whether you made money on it
Personal and business expenses are mixed on the same cards and you tell yourself you'll sort it out later
Your CPA charges extra every year to clean up your books before they can file
You want to hire a crew member or buy another truck but have no real way to know if you can afford it
Revenue is growing but cash feels tight and you cannot figure out why
You spend 5+ hours a month on bookkeeping when your time is worth more doing the work that actually produces revenue
Tax season comes around and you owe more than expected because nobody was paying attention all year
You use spreadsheets, notebooks, or "I'll remember it later" as your accounting system
You cannot easily separate revenue from service calls, installs, and maintenance agreements
The math most contractors never run
There are four ways to handle contractor bookkeeping. Here's what each one actually costs.
DIY Bookkeeping
On paper, free. In practice, expensive.
- Your time, at whatever your effective hourly rate actually is
- Stress and hours every month wrestling with QuickBooks instead of running your business
- Missed deductions your CPA cannot catch
- Tax penalties and amended returns when something gets filed wrong
- Inaccurate financial data that leads to pricing and hiring mistakes
- Real annual cost: $15,000–$40,000+
Cheap Outsourcing
Cheap monthly fee. Expensive consequences.
- $200–$500 per month, plus surprise cleanup fees
- A new bookkeeper every few months who has to relearn your business
- Generic templates that lump every job into one bucket, so you can't see which work makes money
- No CPA reviewing the work, so errors compound until April
- Slow, ticket-based support when something goes wrong
- Real annual cost: $3,000–$8,000 (plus what bad data costs you in pricing and hiring decisions)
In-House Bookkeeper
Better data, bigger expense.
- $50,000–$60,000 salary for a decent full-charge bookkeeper
- $10,000–$15,000 in payroll taxes, benefits, and overhead
- Office space, equipment, software on top
- Hiring, training, vacation coverage, and turnover risk on you
- Bookkeeping skill, not industry expertise — they don't know contractor accounting unless you train them yourself
- Real annual cost: $65,000–$80,000+
Prophet Accounting
Specialist expertise at a fraction of the cost.
- $500–$2,500 per month depending on scope
- No payroll taxes, no benefits, no management overhead
- Direct access to a CPA who specializes in home service contractors
- Job costing, gross profit by job, and a P&L built for your trade
- Plain-English commentary on your numbers, not just raw reports
- Real annual cost: $6,000–$30,000
For most contractors doing $500K to $5M in revenue, outsourcing to a specialized team costs up to 80% less than hiring in-house and produces better results.
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How we work with contractors
There is no mystery about what you are signing up for. Here is how the process goes from the first call to steady state.
Free Discovery Call
Tell us about the business, including what trade you run, your revenue, how you currently handle your books, and what is working or not working today. The call is 30 minutes with no pressure.
Scope and Pricing
If there is a fit, we build a custom scope based on your transaction volume, crew size, and service needs. We charge a flat monthly fee with no long-term contracts required.
Onboarding
We connect to your QuickBooks file, clean up anything that needs attention, restructure your chart of accounts for contractor-specific reporting, and set up job costing if needed. Most contractors are fully onboarded within two to three weeks.
Monthly Rhythm
Every month we run your full back-office, including categorization, reconciliations, AR, AP, close, and reporting. Your financial statements are delivered on a predictable cadence.
Year-End Handoff
In Q1, we prepare your complete year-end tax package and deliver it directly to your CPA so that tax season stops being a scramble.
What you actually get out of working with us
It's not just clean books.
Financial ROI
You make better pricing decisions, catch deductions your old setup missed, and stop paying for cleanup work every April. The financial picture compounds.
Strategic ROI
You stop guessing about hiring, equipment, and pricing. When you know which jobs make money and which ones don't, you double down on the right work and walk away from the rest.
Mental ROI
The biggest one most owners don't expect. No more late nights with QuickBooks. No more anxiety opening your bank account. No more April scramble. You get back the mental space to focus on the work that actually grows the business.
Built for home service contractors, specifically
Every trade has its own financial patterns.
HVAC companies have seasonal cash flow that spikes in summer and drops in winter.
Plumbers mix emergency service calls with scheduled installs and the revenue recognition is different for each.
Landscapers carry crew labor as the biggest line item on the P&L and need it tracked accurately down to the crew and the route.
Roofers deal with material price swings and insurance-driven claim work that does not behave like normal residential revenue.
Electrical contractors on the service side versus new construction side are effectively two different businesses running under one entity.
None of this is handled well by a generalist bookkeeper. It is handled even worse by software that promises to do bookkeeping automatically with no human involvement.
Prophet Accounting was built specifically for HVAC, plumbing, electrical, roofing, landscaping, and pest control contractors.
We know what job costing actually needs to look like in QuickBooks for a trade business.
We know how to separate recurring service revenue from one-off install work so you can see which side of the business is actually paying the bills.
We know where contractors typically lose money in their books and we know how to fix it.
You are not paying us to learn your industry. We already know it.
Why we’re a fit
There are a lot of bookkeeping services available. Here is what separates us:
CPA-led. You work directly with a licensed CPA who specializes in contractor businesses. You will not be working with an account manager, a junior bookkeeper, or a rotating team.
Home service contractor specialization. We deeply understand HVAC, plumbing, electrical, roofing, landscaping, and pest control business models and how to structure the financials accordingly. You are not paying us to learn your industry.
Full back-office, not just bookkeeping. We handle everything from transaction categorization, to account reconciliation, to AR, AP, close, reporting, and year-end handoff management. We are the complete financial function for your business, all for one flat monthly fee.
Direct access to the firm owner. Questions get answered the same day they are asked.
Timely monthly close. Books closed and financial statements delivered on a predictable cadence every month. No more 60-day-old data.
No long-term contracts. Month-to-month service you can cancel any time. We earn your business every month.
What our clients have said about us.
Frequently Asked Questions
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Most of our contractor clients pay between $500 and $2,500 per month depending on transaction volume, number of jobs, and whether you need job cost tracking. We also offer catch-up bookkeeping for businesses that are behind, which is priced separately based on how much cleanup is needed. Schedule a free call and we'll give you a clear quote.
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QuickBooks is a tool, not a bookkeeping system. Having QuickBooks doesn't mean your books are accurate, it means you have a place to put the data. A bookkeeper makes sure the data is correct, categorized properly, reconciled, and structured so your reports actually mean something. Most contractors we onboard have QuickBooks but require some cleanup work.
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Job costing means tracking your revenue and expenses at the individual job level, not just as a lump total for the whole business. It lets you see which jobs are profitable and which ones are eating your margin. Without it, you might be doing $1M in revenue but have no idea which jobs are driving the profit and which ones are losing money. We set this up in QuickBooks and maintain it monthly so you always have a clear picture.
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Yes. We do catch-up bookkeeping for contractors who are months or even years behind. We'll get everything cleaned up, reconciled, and structured correctly, then transition you into ongoing monthly bookkeeping so it doesn't fall behind again.
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Absolutely. We coordinate directly with your CPA or tax professional so they get clean, organized books when they need them. No more scrambling at tax time, and no more you playing middleman between your bookkeeper and your tax person.
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We're based in the Treasure Coast and Port St. Lucie, Florida area, but we work with contractors across the U.S. Everything is done remotely through QuickBooks Online, email, and phone or video calls. You'll get the same responsiveness and attention whether you're across town or across the country.
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Local Areas Served
We work with home service contractors remotely across the country. For businesses located in Florida, we are based in Port St. Lucie and serve the following local markets in person when needed: